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Soddy-Daisy Fall Festival 2024: Vendor Information Hub

By March 4, 2024July 7th, 2024No Comments

Welcome to the Soddy-Daisy Fall Festival Vendor Information Hub! This page will be regularly updated with all the essential information you need for a successful experience as a vendor at our event. Please bookmark this page and check back frequently for updates.

Vendor Setup:

Address: 197 Durham St, Soddy-Daisy, TN 37379 (Soddy Lake Municipal Park)

Entry Point:
Vendors MUST enter at Durham Street for setup.

Check-In:
All vendors must check in at the Keep Soddy-Daisy Beautiful Booth before setting up.

WiFi:
EPB has provided WiFi for vendors and KSDB volunteers at the festival. Please ask for the login information when you check in on Saturday before the festival. Please do not share the login information with the public so we can keep the system from being overloaded.

Contact:
For urgent matters, text Cindi at 602-491-7037 or Nate at 541-414-4660. Calls may not be answered during setup or the festival.

Provided Amenities:
Keep Soddy-Daisy Beautiful will allocate space for your booth only. Canopies, tables, and chairs are NOT provided and must be arranged by the vendor.

Vendor Spots:

  • Family-Friendly Requirement: This is a family-friendly event. All vendor booths must display only family-friendly and appropriate materials. Any content that does not meet this standard will not be permitted.
  • Space Allocation: Vendors are required to setup their booths a few feet away from the walking sidewalk. This ensures that pedestrians have ample space to stand and walk. The added distance also facilitates smoother traffic flow during the event.
  • Assigned Spaces: This year, we will have assigned spaces for VIP vendors and sponsors. The remaining spaces will be available on a first-come, first-serve basis during the setup times. More details and a map will be provided in early September.
  • Flag Removal: After setting up your booth, please remove the marking flags from your allocated space. A volunteer will come around to collect them.
  • Electricity: Electricity is available on a first-come, first-serve basis. Vendors must bring and secure their own electrical cords.
  • Safety: Vendors are responsible for ensuring their booths are free of public hazards, such as unsecured extension cords.
  • Operating Hours: Vendors are required to stay open until 4 pm and cannot break down their booth and leave until after 4 pm.
  • Weather Monitoring: We will monitor the weather and make announcements in case of any weather events that would require vendors to take down their booths early.

Vendor Setup Schedule:

  • Friday
    • Friday setup will be available. More details regarding the setup time will be provided in early September.
  • Saturday
    • Saturday setup will start early in the morning. All vendors must be at the park and set up by the festival’s start time. Detailed setup times and instructions will be shared closer to the event date.

Vendor Parking:

Most vendors will be able to park near their booths in designated areas. More details and the map will be provided closer to the event.


Important Information:

Policy on Free Food and Drinks:
To maintain a fair environment for our food vendors, we have a strict policy against distributing free food or drinks (excluding candy). Vendors may sell food and drinks but may not distribute them for free.

Morning Dew:
The grass may be wet on the morning of the event. Please wear appropriate footwear and bring towels to protect your merchandise.

Weather:
Fall temperatures can vary. Be prepared for different weather conditions, including possible rain showers, as the event will take place rain or shine.

Volunteer Support:
Event volunteers will be available to assist you with finding your space and addressing any concerns on the day of the event.

Hydration:
Bring a reusable water bottle. Water stations with filtered water will be available for volunteers and vendors. Plastic water bottles will not be provided.


2024 Soddy-Daisy Fall Festival Vendor, Exhibitor & Volunteer Terms and Conditions

By participating in the 2024 Soddy-Daisy Fall Festival, you acknowledge that you have read and agree to the following terms and conditions:

  1. Age and Competency: Participants must be over 18 years of age or have a parent or legal guardian’s consent.
  2. Released Parties: Refers to Keep Soddy-Daisy Beautiful, the City of Soddy-Daisy, and any sponsors, volunteers, or entities associated with the event.
  3. Event Details: The festival will be held on September 28th, 2024, from 10 am to 3 pm at Soddy Lake Park, Soddy-Daisy, TN.
  4. Liability and Risks:
    • Participants assume all risks associated with their participation.
    • Keep Soddy-Daisy Beautiful and associated parties are not liable for any injuries, damages, or losses incurred.
  5. Indemnification: Participants agree to indemnify and hold harmless the Released Parties from any claims, actions, or liabilities arising from or related to their participation in the event.
  6. Insurance: Vendors are required to carry their own general liability insurance and must provide proof upon request.
  7. Intellectual Property: Participants grant Keep Soddy-Daisy Beautiful the right to use any photographs, videos, or likenesses taken during the event for promotional purposes.
  8. Weather: The event will take place rain or shine. Participants should be prepared for varying weather conditions.
  9. Vendor Setup and Safety:
    • Vendors are responsible for their own setup, including canopies, tables, and chairs.
    • Vendors must ensure that their booths are free of public hazards, such as unsecured extension cords or other tripping hazards.
  10. Medical Consent: Participants are responsible for their own medical expenses and should carry appropriate insurance.
  11. Force Majeure: Neither party shall be liable for failure to perform its obligations due to events beyond its reasonable control, including but not limited to acts of God, weather events, or government restrictions.
  12. Dispute Resolution: Any disputes arising from these terms shall be resolved through arbitration in Hamilton County, Tennessee.
  13. Governing Law: These terms are governed by the laws of the State of Tennessee.
  14. Severability: If any provision is found to be unenforceable, it will be amended or removed, but the remaining terms will stay in effect.
  15. Entire Agreement: These terms constitute the entire agreement between the parties and supersede all previous agreements or understandings.

Marketing & Graphics:

Pre-Event Confirmation & Special Requests:

A few weeks before the event, we will send out a “Final Attendance Confirmation” email, which will also include a form for you to submit any special requests or requirements. Please be sure to respond promptly to ensure we can accommodate your needs.

Confirmed Vendor List :

Check back frequently for updates, and feel free to contact us at [email protected] or by text at 602-491-7037 if you have any questions. We look forward to hosting you at the Soddy-Daisy Fall Festival 2023!