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Keep Soddy-Daisy Beautiful Fall Festival Volunteer Information

By February 25, 2023September 16th, 2023No Comments

Thank you for volunteering! Your contribution will help make this community event a success. We’re expecting a large turnout, building on last year’s attendance of over 2,000 visitors.


190 Depot St, Soddy-Daisy, TN 37379

Event Date:

September 30th, 2023 and setup on September 29th.


For urgent matters, text Cindi at 602-491-7037 or Nate at 541-414-4660. Calls may not be answered during setup or the festival.

Volunteer Check-In:

Please sign in at the Volunteer Booth upon arrival. You will be assigned a task at that time.

Dress Code:

Wear comfortable clothing suitable for outdoor activities. Closed-toed shoes are strongly recommended for your safety.

Volunteer T-Shirts:

Each volunteer will receive a complimentary t-shirt as a token of our appreciation. Please collect your t-shirt at the Volunteer Booth upon check-in.

Cancellation Policy:

If you’re unable to attend your shift, please notify us as soon as possible so we can make necessary adjustments.

Volunteer Shifts and Responsibilities

Setup Day – September 29th:

  • Time: 9 am to 12 pm
  • Tasks: Assist with setting up vendor spaces, canopies, and tables.

Event Day – September 30th:

  • Time: 7 am to 4 pm
  • Tasks: Three-hour shifts assisting with activities such as welcoming guests, overseeing kids’ games, and managing entertainment areas. Check in at the volunteer booth when you arrive to get your assignment.

Requirements and Guidelines

  • Volunteers must be at least 14 years old.
  • If you’re under 18, you should have already obtained parental or guardian consent during registration.
  • Please arrive 15 minutes before your assigned shift for a brief orientation.
  • We expect all volunteers to maintain a respectful and friendly demeanor. Any form of harassment or misconduct will not be tolerated.

Volunteer Parking:

Parking Location: Volunteers are asked to park on the grass in the area marked as “Volunteer Parking” on the map above.

Important Information:

  • Morning Dew: The grass may be wet on the morning of the event.
  • Weather: Fall temperatures can range from the 70s to 50s. Be prepared for varying weather conditions, including rain showers, as the event will take place rain or shine.
  • Hydration: Bring a reusable water bottle. Water stations with filtered water will be available for volunteers and vendors. Plastic water bottles will not be provided.
  • Snacks and Drinks: We will provide volunteers with snacks and drinks, available at the volunteer booth.

2023 Soddy-Daisy Fall Festival Vendor, Exhibitor & Volunteer Terms and Conditions

By participating in the 2023 Soddy-Daisy Fall Festival, you acknowledge that you have read and agree to the following terms and conditions:

  1. Age and Competency: Participants must be over 18 years of age or have a parent or legal guardian’s consent.
  2. Released Parties: Refers to Keep Soddy-Daisy Beautiful, the City of Soddy-Daisy, and any sponsors, volunteers, or entities associated with the event.
  3. Event Details: The festival will be held on September 30th, 2023, from 10 am to 3 pm at Soddy Lake Park, Soddy-Daisy, TN.
  4. Liability and Risks:
    • Participants assume all risks associated with their participation.
    • Keep Soddy-Daisy Beautiful and associated parties are not liable for any injuries, damages, or losses incurred.
  5. Indemnification: Participants agree to indemnify and hold harmless the Released Parties from any claims, actions, or liabilities arising from or related to their participation in the event.
  6. Insurance: Vendors are required to carry their own general liability insurance and must provide proof upon request.
  7. Intellectual Property: Participants grant Keep Soddy-Daisy Beautiful the right to use any photographs, videos, or likenesses taken during the event for promotional purposes.
  8. Weather: The event will take place rain or shine. Participants should be prepared for varying weather conditions.
  9. Vendor Setup and Safety:
    • Vendors are responsible for their own setup, including canopies, tables, and chairs.
    • Vendors must ensure that their booths are free of public hazards, such as unsecured extension cords or other tripping hazards.
  10. Medical Consent: Participants are responsible for their own medical expenses and should carry appropriate insurance.
  11. Force Majeure: Neither party shall be liable for failure to perform its obligations due to events beyond its reasonable control, including but not limited to acts of God, weather events, or government restrictions.
  12. Dispute Resolution: Any disputes arising from these terms shall be resolved through arbitration in Hamilton County, Tennessee.
  13. Governing Law: These terms are governed by the laws of the State of Tennessee.
  14. Severability: If any provision is found to be unenforceable, it will be amended or removed, but the remaining terms will stay in effect.
  15. Entire Agreement: These terms constitute the entire agreement between the parties and supersede all previous agreements or understandings.

Marketing & Graphics:

Pre-Event Confirmation & Special Requests:

A few weeks before the event, we will send out a “Final Attendance Confirmation” email, which will also include a form for you to submit any special requests or requirements. Please be sure to respond promptly to ensure we can accommodate your needs.

Confirmed Vendor List :

Check back frequently for updates, and feel free to contact us at [email protected] or by text at 602-491-7037 if you have any questions. We look forward to hosting you at the Soddy-Daisy Fall Festival 2023!